Seamless Welcome
For a Perfect Day One.
Automate new hire paperwork, securely collect e-signatures, and share organizational charts before they even step foot in the office. Integrate seamlessly with your HR systems.
The Only Onboarding Designed for an
Unforgettable First Day.
Have an overview of how your new employees are transitioning with an interactive centralized portal. Prepare for their big day in advance!
Interactive Portal
Know exactly how your new hires are doing. Create To-Do checklists so new employees know what to expect on their first day.
- Track onboarding progress
- View upcoming hire dates
Advance Preparation
Pre-load tasks for different types of employees so the appropriate members can prepare accordingly based on urgency.
- Assign tasks to departments
- Automated manager notifications
Team Integration
Break the ice instantly. Organization Charts introduce new employees to their team to avoid those awkward moments.
- Visual team structures
- Manager and coworker visibility
Encrypted E-Signatures
With multi-layered encryption, your employees can confidently sign off on contracts and benefit packages without waiting for pen to paper.
- Secure employee sign-offs
- Digital document storage
Create a smooth
day-one experience.
Set up the employee’s first day with the right details, instructions, and reporting info—so they know exactly what to do.
- Custom onboarding fields in one place.
- Clear reporting structure and contact details.
- First-day notes to reduce confusion.
Make introductions
instant and easy.
Show who the employee reports to and who supports them—HR, managers, and their team—right from the start.
- HR and manager contacts at a glance.
- Department directory for quick visibility.
- Helps new hires settle in faster.
Prepare everything
before they start.
Use onboarding task templates to assign responsibilities, track progress, and keep everyone aligned before day one.
- Reusable task templates by role.
- Assign tasks to HR, IT, or managers.
- Due dates that follow the start timeline.
Keep onboarding
organized and simple.
Centralize onboarding forms, e-signatures, and required steps in one clean, easy-to-follow hub.
- Everything in one place—no chasing paperwork.
- Clear “required items” for employees.
- Faster completion with less back-and-forth.
Send documents and
track status.
Share contracts and required forms instantly—then track what’s been sent and what’s still pending.
- Send multiple forms in one click.
- Upload extra documents when needed.
- Real-time visibility for HR.
Collect employee info
with confidence.
Capture personal details and emergency contacts while keeping employees informed with a clear privacy notice.
- Employee profile + emergency contact details.
- Built-in transparency for information collection.
- Easy updates to keep records accurate.
Encrypted E-Signature Sign-Offs.
With multi-layered encryption, your employees can confidently sign off on contracts and benefit packages. First days just got a lot smoother without waiting for pen to paper.
- Multi-Layered Encryption
- 100% Paperless Transitions
Request your free demo.
CommonOffice is the integrated payroll management solution taking centralized HR to the next level.